How It Works
All content such as folders, files, databases, and project plans are exported from eRoom on a room by room basis, deposited and categorized in the archive. Users have offline read access to the eRoom content at any time, subject to the most recent access control settings. Individual content can be migrated manually from the archive into Microsoft SharePoint and/or Documentum at a later date using the two optional migration assistants. Rooms can be permanently deleted from the eRoom server following successful export and saving in the archive.
Overview of Functions
- Room by room export of all eRoom content
- Dynamic directory of all archived rooms
- Storage of rooms on the basis of definable categories
- Member management (existing eRoom member data or integration with any company directories possible)
- Version management of archived rooms
- Read access possible for all users
- eRoom content is stored in the file system in an open format (XML) and can also be opened in an Internet browser.
Advantages
- Permanent archiving of eRoom content in compliance with statutory rules and regulations and company guidelines
- The online room can be deleted after archiving.
- Savings in terms of maintenance costs: enables the eRoom system to be switched off early in the context of migrations
- Savings in terms of infrastructure costs
- End user-controlled migration possible to Microsoft SharePoint or Documentum
